<b>enventa Accountbook Neo in SAP®:</b>
Automatic bank statement processing

  • Fully integrated into SAP®, without SAP® customizing
  • Up to 95% posting rate
  • S/4HANA-ready - including AI remittance advice processing
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Accountbook Neo

Bank Statement Processing in SAP®
automated, future-proof

Anyone looking to make accounting in SAP® more efficient quickly encounters the limitations of standard solutions. enventa Accountbook Neo in SAP® automates all bank statement and remittance advice processing directly within your existing SAP® system — without interfaces, without SAP® customizing, and with an automatic posting rate of up to 95%.

Accountbook Neo offers the following features: a modernized interface, AI-powered PDF remittance advice processing, and S/4HANA readiness.

Routine tasks slow down the team

Processing bank statements, reconciling items, manually entering remittance advices... these tasks tie up 2 to 5 accounting employees daily. After initial setup, the standard SAP® system only processes a fraction of documents automatically. This is error-prone, expensive, and doesn't scale.

enventa Accountbook Neo in SAP® solves exactly this problem. Fully integrated into the existing SAP® environment, without additional middleware.

Rule changes cost time and money

enventa Accountbook Neo in SAP® is not a separate layer, but a natively embedded add-on. Bank statements are analyzed using a configurable rule set, assigned to open items, and posted via SAP® standard accounting documents.

The specialist department maintains the rule set itself, as that's where the experts are. No SAP® consultant, no customizing order. New booking cases can be individually added and parameters adjusted. Independently and at any time.

Diverse PDF formats hinder automation

Payment advices rarely arrive in structured formats. Many customers send PDF remittance advices with varying layouts that have been difficult to automate until now. OCR-based solutions fail due to variable structures, and manual effort typically amounted to 4 to 8 hours daily.

enventa Accountbook Neo fundamentally changes this: PDF remittance advices are automatically read out using AI, and relevant fields are recognized and extracted independently of their layout.

The system learns over time, and the recognition rate continuously improves without manual intervention.

Result: The daily effort for processing remittance advices drops to under 30 minutes.

Incorrect bookings are difficult to trace

Without a comprehensive log, every exception turns into troubleshooting. Who booked what, why wasn't an item assigned, where is the clarification case? These questions are time-consuming, especially during audits, annual financial statements, and external reviews.

enventa Accountbook Neo in SAP® documents every booking transaction in an audit-proof manner via information, bank, error, and returns logs. Every step is traceable, every exception explainable, at any time and without effort.

Industries

Bank Statement Processing in SAP® — how the process works

Discover the enventa Fashion ERP specifically for your industry

01

Receipt & Analysis

MT940 or camt.053 files are automatically retrieved via the banking program. The integrated AI extracts data from PDF remittance advices independently of their layout, without manual pre-conversion. The configurable rule set analyzes each document, and the memory table recognizes recurring posting cases.

02

Allocation and Verification

Invoice numbers, customer numbers, and account assignments are automatically allocated. A test run checks the results before the actual posting. Corrections can be made directly in the integrated interface.

03

Posting & Reporting

Posting is performed using SAP® standard (FB01, FB05, F-28) — without interfaces, without middleware, by an employee. Information, bank, error, and return logs document every transaction in an audit-proof manner.

Industries

How quickly can Accountbook Neo be made operational in SAP®?

Automate your document processing in 12 weeks.

Target Audience
Project Progress
Numbers & ROI
AI Remittance Advice Processing
Transparency & Logs
Rule set

Many documents and remittance advices?
Then Accountbook Neo can help.

Accountbook Neo in SAP® is aimed at medium-sized companies that use SAP® and finally want to fully automate their bank statement processing in SAP. The solution is particularly powerful wherever high daily document volumes occur and remittance advices are received in various formats: from healthcare, wholesale and online retail, or other transaction-intensive industries.

The solution processes up to several thousand documents daily. You only monitor and intervene where necessary.

  • Suitable for high daily document volumes in SAP®
  • Remittance advice processing in various formats: PDF, EDI, structured and unstructured
  • SAP® ERP 6.0 EHP 6 and S/4HANA fully supported

From Kick-off to Go Live
in 12 Weeks

A typical implementation project for bank statement processing in SAP® is completed in twelve weeks: from the as-is analysis to productive operation. As early as week eleven, the system runs productively, accompanied by active monitoring and optimization.

  • Weeks 1-4: As-is analysis of existing processes‍. Identification of optimization potential. Concept, requirements specification, alignment of project timeline.‍
  • Weeks 5–10: Configuration & customizations, rules and parameters‍. Testing of adjustments, comprehensive departmental training.
  • Week 11-12: Go-live with support, monitoring & optimization

The average payback period is 6 to 12 months. Customers report time savings of up to 80% in daily processing.

95% automatic posting rate
ROI: after 6-12 months

Our customers report automatic posting rates of up to 95% after implementation, with significantly reduced personnel effort. enventa Accountbook Neo SAP® pays off operationally and makes the finance department structurally more scalable.

  • Up to 95% automatic posting rate: after implementation, the rule set processes the majority of documents without manual intervention.
  • ROI in 6–12 months: the investment pays for itself through immediate efficiency gains in daily processing.
  • Up to 80% time savings: Customers report drastically reduced effort in daily accounting.

Automatically recognize and post PDF remittance advices

AI-powered remittance advice processing is one of Accountbook Neo's strongest unique selling propositions: PDF remittance advices are read independently of their layout, and relevant fields are automatically extracted. Processing takes place in a secure cloud environment. We transparently discuss which data is transferred and how processing is contractually regulated during the implementation project.

Where OCR-based solutions fail with variable structures, AI works reliably. The daily effort for remittance advice processing drops to under 30 minutes.

  • AI instead of OCR: No fixed layout required from the customer
  • AI recognizes all important information: Customer, amounts, discount, deductions, and invoice numbers
  • 80% time savings: From 4–8 hours of daily effort to less than
    30 minutes

Full transparency over every booking transaction

A powerful search function completes Accountbook Neo: incorrect postings, unassigned items, and exceptions can be specifically searched for and corrected directly in the integrated correction interface, completely without system changes. Every booking decision is fully documented via info, bank, error, and return logs. This ensures auditability for internal audits, annual financial statements, and external examinations.

  • MT940 and camt.053 natively supported
  • Posting via SAP standard: FB01, FB05, F-28
  • Memory table learns from recurring booking cases

The business department determines the SAP® financial accounting rule set

The core of automatic bank statement processing in SAP® is a configurable rule set that the business department can maintain itself — without SAP consultants, without customizing orders, without development. The SAP® financial accounting rule set remains entirely in the hands of the business department. New booking cases can be added independently, parameters adjusted, and exceptions defined. This reduces ongoing operating costs and makes the finance department permanently more independent.

  • Rule set without SAP® customizing: The business department maintains rules independently, without SAP® consultants.
  • New booking cases can be added at any time: Parameters and exceptions can be adjusted directly.
  • Memory table learns from recurring booking cases: Known transactions are automatically recognized and assigned.
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Industries

What Accountbook Neo specifically offers in SAP®

Get to know the enventa Fashion ERP specifically for your industry

Up to 95% automatic posting rate

Bank statements and remittances are processed without manual intervention. The rule set takes over what 2 to 5 employees previously handled manually every day.

PDF remittances are automatically extracted

The integrated AI recognizes relevant fields from unstructured PDF remittances, regardless of the sender's layout. Accountbook Neo then takes over further processing within the SAP process.

Native in SAP® — no middleware

No additional system, no interface, no customization project. Accountbook Neo is directly embedded in the existing SAP® environment and posts via SAP® standard.

The specialist department remains independent

The rule set can be maintained by the specialist department itself. New booking cases, parameters, and exceptions can be added independently, without external consultants.

Audit-proof documentation

Every booking decision is fully traceable via info, bank, error, and returns logs. This is particularly relevant for audits, annual financial statements, and external reviews.

Features of enventa Accountbook

100% SAP® integration

High user acceptance due to full integration into SAP®.

Clearing of open items

Clearing of open items for all account types.

Down payments

Processing of down payments.

Export interfaces

Multiple export interfaces.

Improvement of DSO

Improvement of DSO (Days Sales Outstanding).

Logs

Creation of posting and system logs.

Payment advices

Automatic processing of payment advices, including partial payments, returns, credit notes, etc.

Payment transaction files

Creation of payment transaction files on request.

Posting

Cross-company code posting.

Post-processing

Correction interface for simple, dialog-guided post-processing

Query

Query electronic bank statements.

SAP® HANA-compatible

Compatible with SAP® HANA in-memory database

SAP® Private Cloud-capable

All of our solutions can also be deployed in the SAP® Private Cloud.

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Q&A - Compact Overview & Useful Information about the new enventa Accountbook SAP®

Is S/4HANA necessary for the transition?

No. The minimum requirement is SAP_Basis_731 (ERP 6.0 EHP 6). Both hosting scenarios, on-premise or SAP Private Cloud, are possible. A current system copy is required for the test environment.

I don't have advice notes; can I still use the new Accountbook?

Yes. The new Accountbook has a modular structure and can also be used without the Advice module.

I have a subledger in SAP; can I connect it?

Accounts receivable/payable subledgers are supported. Other subledgers (e.g., Contract Accounts Receivable and Payable/IS-U) are expected from Q3/2027. Multi-system scenarios are expected to be natively supported from Q3/2027; until then, interfaces will be provided.

I have multiple SAP systems; can I connect them?

Multi-system scenarios are expected to be supported starting Q3 2027.

How long does the transition take?

Typically, a maximum of 5 days, including training – depending on the individual scope and extent of implementation.

Can custom settings and in-house developments be migrated to the new system?

Yes. The migration of settings is automated; for highly customized setups, manual adjustments may be necessary. Modifications are converted into rules where possible. Special requirements can be adopted as modules if applicable (subject to service fees) to ensure release capability.

Is parallel operation possible?

Yes, of course. To protect your daily operations, we recommend a temporary parallel operation so that testing can take place in a separate environment.